A leading financial services business is currently looking for an experienced PA to support a small team of Investment Managers for a 12 month FTC. This role The role will be busy and varied and requires someone with a minimum of 3-5 years experience as a PA. This is a great opportunity to join an award winning business who are forward thinking and dynamic. The main duties of the role will include:-
- Extensive diary management for 4/5 investment managers; arranging meetings, booking meeting rooms and organising catering
- Organising travel arrangements
- Acting as first point of call for reception duties
- Collating information and preparing agendas for meetings; circulating agendas and background documentation prior & minute taking and follow up of action points taken
- Develop and maintain effective working relationships with internal and external client and investees; many of which will be high profile senior executives and non-exec directors
- Organising marketing events and offsites, both internal and client events; (managing guest lists, sourcing venues, arranging catering, menu tasting, IT equipment, photographer, travel and accommodation and budgeting etc).
- Organising conference calls and video conferences.
- Ensuring all Gifts, Entertainment and Hospitality items are logged receive the required local and Compliance approval.
- Pro-active management of contact list via CRM System
- Support project work as required to help the investment activity (marketing, investment processes, portfolio admin etc.)
- Preparation of reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software
- Prepare and manage responses to incoming correspondence containing routine enquiries
- Manage and coordinate the set up and running of events (both internally and externally)
- General administration; e.g. photocopying, filing, postage
- Set up of virtual meetings, teleconferences etc.
- Respond to general office management queries from staff
- Screen and direct telephone calls as required
Essential skills and experience
- Proven experience working as a PA as well as experience supporting a team
- Experience supporting at Senior Executive level
- Knowledge of administrative and secretarial procedures with an advanced knowledge of MS packages
- Highly organised with excellent ability to coordinate of people and resources with a hands on and can do attitude
- Outstanding communication skills and professional, courteous manner and the ability to get the best out of people.
- Calm and measured will the confidence and ability to take of control of the smooth and efficient running of the Director’s office.
- Experience ideally gained within a corporate financial or professional services environment, corporate and or blue chip environment
- High level of attention to detail.
The company are offering a competitive salary of £32-40000 plus excellent benefits. The role is office based with some flexibility to work from home on a Friday around the requirements of the team. The role is to start at the beginning of May so you must be available to start then and be able to commit for the full 12 months.